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Information for Seniors

Is there a limit to the number of people I can invite to Commencement?
No! The more, the merrier! However, if the ceremony must be moved indoors due to inclement weather, some of your guests (any number beyond two) will need to view the ceremony from an “overflow” location in another campus building.

 

Do my family and friends need tickets for anything?
Attending Commencement is free and tickets are only required if the ceremony is moved indoors. Graduating seniors will be provided their allotted tickets to distribute to friends and family in the event of inclement weather. The tickets will be included along with other items in a “Graduation Packet” distributed to seniors 2-4 weeks before Commencement. 

 

Can I walk with my class if I haven’t completed my requirements for graduation?
Generally, students are expected to have completed all degree requirements prior to the commencement ceremony and will graduate on the date of the ceremony. Students who have completed all degree requirements but have not cleared outstanding financial obligations to the College may participate in the commencement ceremony but will not receive their diplomas or transcripts until the outstanding financial obligations have been met. Students who have not completed all of the degree requirements will be permitted to participate in the commencement ceremony under the following “walker” policy:

  • Written Walker Petitions are approved by the APRC and the faculty approves the list prior to graduation. The petition must present a detailed, realistic plan for completion of the degree, have the signatures of all faculty members involved in the plan and the student's academic advisor, and be submitted the Registrar before the end of the seventh week of spring term. The Registrar and the Associate Dean of Academic Affairs will make an initial determination on the petition and forward to the faculty any petitions deserving consideration;

  • The senior project must be credited by the time in spring quarter that all grades for graduating seniors are due (as published in the spring academic calendar);

  • The remaining work may consist of not more than four academic credits or one term of co-op with the associated Work Portfolio course;

  • The plan for completing the outstanding work demonstrates that the work will be finished during the summer following the commencement ceremony in question, except in circumstances indicated below.

Students who have not completed all degree requirements and are approved to participate in the commencement ceremony are expected to complete all requirements during the summer term following commencement. They will have a graduation date effective the summer co-op ending date. However, in certain circumstances, these students can receive a graduation date effective the fall co-op ending date. These circumstances include:

  • Students who need the fall term as their final co-op term;

  • Students who must register for their remaining academic credits during fall term;

  • Students who cannot submit the appropriate crediting documents on a timely basis in order to graduate at the end or summer term.

The Registrar will make the final determination of whether or not the students approved to participate in commencement prior to completing requirements have satisfied the graduation requirements.

Any student who will not be able to meet all the requirements for graduation as stated in this policy or the conditions for being a walker will not be considered for graduation until the following year.

 

Should I let someone know I’m not planning to walk at Commencement?
Please notify the Registrar’s Office today if you are not planning to participate in the Commencement ceremony. You may send an email request to registrar@antiochcollege.edu with your current address to have your diploma mailed to you, or to request that the registrar notify you when the diplomas will be ready for pickup.  

 

Will I receive my actual diploma during Commencement?
Diplomas will not be issued at the ceremony. Your official diploma should be available approximately 6 weeks after graduation.  Those of you who submitted local addresses on the graduation application will be notified when available, all others will be mailed to the address submitted. 

 

What should I wear for the ceremony?
With input from the graduating class, the Commencement Committee opted for class stoles in lieu of the traditional cap and gown. The stoles will be placed on graduates as they step forward to receive their diploma, along with any honor cords that have been earned. Clothing and shoes are required to be worn during the ceremony and it is recommended that seniors dress in business casual or more formal attire. Offensive T-shirts and other garments will not be permitted.

 

When and where do seniors line up for graduation?
Seniors should line up in the Herndon Gallery no later than 8:45 a.m. on the morning of Commencement.  

 

Are there any special events prior to commencement?

No.

 

Will we have a rehearsal?

Commencement rehearsal will be held on Friday, June 22, at 1:30 p.m. Graduates and ceremony participants should assemble in the Herndon Gallery in South Hall at 1:15 p.m. If weather permits, we will proceed to the location for which the commencement ceremony is planned under the tent. In the case of inclement weather, we will hold rehearsal in South Gym in the Wellness Center. The rehearsal is mandatory for those planning to walk in the ceremony.

 

How far in advance will we be notified if Commencement is moved inside?

The decision to move Commencement inside will be made by 7:30 a.m.the morning of the ceremony. The rain location is the South Gym of the Wellness Center. Guests without a ticket are invited to view the ceremony via a live stream inside Studio B in the Wellness Center, the Cinema Room in the Arts & Science Building, and McGregor 113. 

 

How can I ensure my name is pronounced correctly at Commencement?

Please contact the Registrar’s Office to register any name changes or to clarify pronunciation or preferred pronouns. Please note that changes received less than 30 days before Commencement may not be reflected in the Commencement programs and other materials that must be produced in advance.

 

What should I bring to Commencement?

Graduates should bring their tickets in case Commencement is moved indoors because of inclement weather. Beyond that, the less brought to the ceremony, the better. Avoid bringing purses and bags, if possible, or have a family member hold these items. Cell phones and other mobile devices should be set on “silent.”

 

What should I NOT bring to Commencement?

Graduates and guests should refrain from bringing signs, umbrellas, and other items that may block the view of anyone watching the ceremony. Graduates and guests also should avoid purses and large bags, if possible, and never leave items unattended. The use of bullhorns, air horns, and other disruptive devices is also prohibited. However, cheering and clapping for a graduate is encouraged! This is an important day and we want everyone to have an enjoyable experience.

 

Will news releases about graduates be forwarded to hometown newspapers?

Yes, unless you have requested that the College not share news about you. Contact Communications if you have questions.

 

Will a photographer take my photo as I receive my diploma?

A photographer will take pictures of all graduates as they are handed their diplomas. An information card will be given to each student prior to Commencement. To receive ordering information, you will need to fill out the card with a current email address. (Please do not use your antiochcollege.edu email address as this account will be deactivated after graduation).

 

General FAQs

How long is the ceremony?

The ceremony is scheduled to run for approximately two to two-and-a-half hours.

 

What time is commencement?

The commencement ceremony will begin at 10 a.m. on Saturday, June 23, 2018. Please plan to arrive early to take your seat. Come prepared to be outdoors, as the ceremony will be held under a tent in front of Antioch Hall. Only in the case of extreme weather forecasts will the ceremony be moved indoors.

 

Where should I park?

Free parking is available on a first-come, first-served basis in any of the Antioch College lots on Commencement day. A state-issued disability parking permit is required for parking in designated accessible spaces. Golf carts will be available for anyone with mobility concerns, especially when navigating uneven ground.

 

How will guests sitting further back from the stage be able to see?

A small area is reserved next to the graduate seating area for family to come watch/take photos as their loved one receives a diploma. Those who use the area are asked to come and go quickly so that everyone is able to enjoy it. 

 

Are animals welcome?

Only handicap service dogs are allowed. Pets are important family members but for their safety and the comfort of others, please keep them at home.

 

Will there be special accommodations for handicapped and hearing-disabled individuals?

There are a limited number of handicapped parking spaces in various lots around campus. Wheelchair-accessible seating will be reserved at the ceremony site. Advanced notice for specific requests is recommended so that we can do our best to accommodate needs. Please contact Volunteer and Events Manager Tracie Ugamoto.

 

Can I bring my own video and photo recording devices?

Yes, but we ask that guests do not interfere with the official photographers and videographers.

 

What happens in the event of inclement weather?

In the event of inclement weather, Commencement will be held in the South Gym of the Wellness Center at Antioch College. The decision to move the ceremony indoors will be made by 7:30 a.m. the morning of the ceremony. An announcement will be posted on this website to update guests. Due to space restrictions, only ticket holders will be allowed access (graduating seniors receive tickets they can distribute prior to Commencement). Studio B in the Wellness Center, the Cinema Room in the Arts & Science Building, and McGregor 113 will serve as overflow seating and will feature a live stream of the Commencement ceremony.

 

Is smoking allowed during Commencement?

Commencement will be held outside, but smoking is not permitted in any seating areas. It is recommended that individuals who would like to smoke to go to the perimeter parking lot areas or other designated smoking areas away from other guests. If the ceremony is held inside due to inclement weather, smoking is not permitted per Ohio law. Smoking may occur in designated areas (marked by cigarette receptacles) at least 30 feet beyond entrances and exits to buildings.